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Checks Entered

Menu Location: Reports > Finance > Checks Entered

Access Level: Requires PERMISSION_BILLING

Last Updated: 2026-07-23

Overview

The Checks Entered report searches every check or credit recorded through the billing money button, the customer page's Add Check/Credit modal, or the Payment Entry tools. Filter by date, customer, check number, amount, source, or the admin who entered it, and drill into any entry for full detail on what it was applied to.

Note: this report is not retro-active. It only shows checks entered starting May 4, 2026 and on.

Primary Features

  • Filters: date range (with quick-range presets), customer name/email search, check number, amount range, source, and entered-by admin.
  • Info button: opens a detail popup for a single entry, listing the customer, date, amount, check #, note, source, who entered it, and every order (or account credit) it was applied to.
  • Modify / Undo: for entries made through Payment Entry or Payment Entry by Route, these buttons appear directly on the row so you can correct or reverse a payment without leaving the report. See Payment Entry for what each action does. Entries made elsewhere (e.g. the customer page Add Check/Credit modal) don't carry these buttons here.
  • Enter Checks button: jumps straight to Payment Entry to record a new payment.
  • Daily Summary: a linked view that totals checks entered per calendar day rather than listing every individual entry. Choose Today, Yesterday, one of the preset windows (7/14/30/60/90 days), or type an exact From/To date range.
  • Customer-scoped view: following the "View All Checks Entered" link from a customer's Payments tab opens this report pre-filtered to just that customer, across all dates (rather than the default of today only), with a banner confirming the scope and a link back to the unfiltered report.

Common Use Cases

  • Reconciling today's checks against a deposit. Open the report (defaults to today) and compare the list to what's being deposited.
  • Finding a specific customer's payment history. From the customer's Payments tab, click View All Checks Entered to see every check/credit ever recorded for them.
  • Checking totals for a specific day, like verifying yesterday's batch was entered correctly. Open Daily Summary and click Yesterday.
  • Reporting on a custom period, such as month-end close. Open Daily Summary and enter an exact From/To date range instead of using a preset.
  • Verifying what a payment was actually applied to. Click Info on the row to see the linked orders or account credit.
  • Fixing a mistaken entry without hunting for the original page. If the row shows Modify or Undo buttons, use them directly from this report.

Troubleshooting

Modify/Undo buttons aren't on a row. Only entries with source Payment Entry or Payment Entry by Route can be reversed from here. Check the Info popup's Source field; if it's something else, correct it from wherever it was originally entered (e.g. the customer's Add Check/Credit modal).

A check I know was entered doesn't show up. Confirm the date filter covers the day it was entered, and that this report only covers checks entered May 4, 2026 or later.

Daily Summary total doesn't match the individual list total for the same period. Daily Summary is grouped by the database server's local calendar day (FROM_UNIXTIME), matching how this report renders each entry's date, so the two should agree for the same date range. If they don't, double check both are using the same From/To dates.

Recent Updates

2026-07-23

Added a customer-scoped view (linked from a customer's Payments tab), an Info popup with full applied-to detail (replacing the old inline "show applied" row), Modify/Undo buttons on reversible entries, and breadcrumb-style page headers (Payments > Checks > ...). Daily Summary gained Today and Yesterday quick filters plus an exact From/To date range option alongside the existing day-count presets.