Image Upload History Documentation¶
Menu Location: Settings > Content > Image Upload History
Access Level: Administrator and above
Last Updated: 2026-03-01
Overview¶
Image Upload History (also called "Media" table) provides a comprehensive log of all images uploaded to your system. This audit trail helps track when images were added, who uploaded them, and where they're being used, making it invaluable for managing your media library and troubleshooting missing images.
Primary Functions:
- View complete history of uploaded images
- Track who uploaded each image and when
- Find images by filename or date
- Audit image usage across the site
- Clean up unused images
- Troubleshoot missing image issues
Page Layout¶
Table Columns:
- ID: Unique image identifier
- Filename: Original uploaded filename
- URL: Full image URL (clickable to view)
- Uploaded By: Admin who uploaded image
- Upload Date: When image was added
- Used In: Where image appears (products, pages, emails)
- File Size: Image file size
- Dimensions: Width x height in pixels
- Actions: View, Delete
Common Use Cases¶
Use Case 1: Find Image Upload Date¶
Goal: Determine when specific image was added
Steps:
- Search for filename or browse list
- Check Upload Date column
- See who uploaded it in Uploaded By column
Use Case 2: Audit Unused Images¶
Goal: Find and remove images no longer used
Steps:
- Filter to show old uploads (6+ months ago)
- Review "Used In" column
- Images with blank "Used In" = potentially unused
- Verify not needed, then delete
Use Case 3: Track Down Missing Image¶
Goal: Customer reports image not showing
Steps:
- Search image filename
- Check if image in history
- Verify URL is accessible
- If missing from history, need to re-upload
Use Case 4: Find Images from Specific Date¶
Goal: Locate images from product launch day
Steps:
- Filter by date range
- Review all images from that period
- Identify launch-related images
Use Case 5: Identify Image Uploader¶
Goal: Find who added specific image
Steps:
- Search for image filename
- Check "Uploaded By" column
- Contact that admin if questions
Troubleshooting¶
Can't Find Specific Image¶
- Check spelling of filename
- Try partial filename search
- Filter by date range if you know when uploaded
- Image may have been deleted
Image Shows in History but Broken on Site¶
- Click URL to verify image accessible
- May be CDN caching issue
- Try re-uploading image
- Check browser console for errors
Best Practices¶
- Regular audits - Quarterly review unused images
- Descriptive filenames - Use clear names when uploading
- Document usage - Note what each image is for
- Clean up - Delete old/unused images to save space
- Track changes - Monitor history when troubleshooting
Quick Reference Card¶
| Task | Action |
|---|---|
| View all uploads | Browse main table |
| Find specific image | Use search bar |
| See who uploaded | Check "Uploaded By" column |
| View image | Click URL in table |
| Delete image | Click Delete (verify not in use first) |
| Filter by date | Use date filters at top |
| Check usage | Review "Used In" column |
FAQs¶
Can I see thumbnail previews?¶
Click URL to view full image. Thumbnails not shown in table to improve page load speed.
What happens if I delete an image?¶
Image removed from server. Pages/products using that image will show broken image icon. Only delete if certain not in use.
Does history show images in emails?¶
Yes, if images were uploaded through system. External images (hotlinked URLs) not tracked here.
Can I bulk delete old images?¶
Not through this interface. Requires database access. Contact Kiva Logic support for bulk cleanup.
End of Documentation
For additional help, contact your system administrator or Kiva Logic support.