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Hosted File Uploads PDF Documentation

Menu Location: Settings > Content > Hosted File Uploads PDF

Access Level: Administrator and above

Last Updated: 2026-03-01

Overview

Hosted File Uploads PDF allows you to upload, manage, and host PDF documents on your website for customer access. Upload documents like product information sheets, allergen guides, certificates, and other resources that customers can download directly from your site.

Primary Functions:

  • Upload PDF files to cloud hosting
  • Create permanent URLs for PDFs
  • Display PDF links on website
  • Organize PDFs with titles and descriptions
  • Track uploaded file inventory
  • Provide downloadable resources to customers

Page Layout

  • Add New Record Button: Upload new PDF
  • Search/Filter: Find specific PDFs
  • Table Columns:
  • ID
  • Title
  • Description
  • File URL
  • Date Uploaded
  • Uploaded By
  • Actions (Edit, Delete)

Uploading PDF Files

Steps

  1. Click "Add New Record"
  2. Enter title (e.g., "Allergen Information Guide")
  3. Enter description (optional, helpful for organization)
  4. Click "Choose File" and select PDF
  5. Click "Upload"
  6. PDF uploaded to cloud storage
  7. Permanent URL generated
  8. Copy URL to share or link on website

Common Use Cases

Use Case 1: Product Information Sheets

Upload detailed product specs customers can download.

Use Case 2: Allergen and Nutrition Guides

Host allergen information and nutrition facts PDFs.

Use Case 3: Certificates and Compliance

Share organic certifications, inspections, licenses.

Use Case 4: Recipe Books

Upload seasonal recipe collections.

Use Case 5: User Manuals

Host how-to guides and instructions.

Troubleshooting

Upload Fails

  • Check file is PDF format
  • Ensure file under size limit (typically 10MB)
  • Verify file not corrupted

PDF Not Displaying

  • Copy exact URL from table
  • Clear browser cache
  • Verify file uploaded successfully

Best Practices

  1. Name clearly - Use descriptive titles
  2. Optimize files - Compress PDFs to reduce size
  3. Update regularly - Replace outdated information
  4. Organize - Use consistent naming convention
  5. Test downloads - Verify PDFs open correctly

Quick Reference Card

Task Action
Upload new PDF Click Add New Record
Get PDF URL Copy from File URL column
Edit title Click Edit in Actions column
Delete old PDF Click Delete (requires confirmation)
Search PDFs Use search bar at top

FAQs

What file types can I upload?

Only PDF files. For other file types, use Media Library.

Where are files hosted?

Files hosted on cloud CDN for fast, reliable access worldwide.

Can I password-protect PDFs?

No, all hosted PDFs are publicly accessible via URL. Don't upload confidential information.

Copy URL from table, add link to website page content pointing to that URL.

End of Documentation

For additional help, contact your system administrator or Kiva Logic support.