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Yearly State Report Documentation

Menu Location: Reports > Financial > Yearly State Report

Access Level: Administrator and above

Last Updated: 2026-03-01

Overview

The Yearly State Report provides annual sales analytics broken down by US state for tax reporting, business planning, and compliance purposes. This report supports nexus determination, sales tax filing, and geographic market analysis.

Primary Functions:

  • Track annual sales revenue by state
  • Support sales tax compliance and nexus analysis
  • Analyze geographic market performance
  • Generate data for state tax returns
  • Identify growth markets and opportunities
  • Export state-level data for tax professionals

Common Use Cases

Use Case 1: Annual Sales Tax Preparation

Goal: Provide state-by-state sales data to tax preparer

Steps:

  1. Set year to previous calendar or fiscal year
  2. Review sales by state
  3. Note states with significant sales (nexus thresholds)
  4. Export complete report
  5. Provide to tax accountant for multi-state filing
  6. Use for economic nexus determinations

Use Case 2: Geographic Market Analysis

Goal: Understand which states drive revenue

Steps:

  1. Run report for current year
  2. Sort by revenue (highest to lowest)
  3. Identify top 10 revenue states
  4. Compare to prior year
  5. Analyze:
    • Growing markets
    • Declining markets
    • Untapped potential
  6. Inform marketing and expansion strategy

Use Case 3: Nexus Threshold Monitoring

Goal: Track when sales trigger sales tax obligations

Steps:

  1. Review current year sales by state
  2. Check each state against nexus thresholds:
    • $100,000 annual sales (common)
    • 200+ transactions (some states)
  3. Flag states approaching thresholds
  4. Plan for:
    • Sales tax registration
    • Tax collection implementation
    • Compliance requirements
  • Sales Tax Reports - Detailed tax collection by state
  • Customer Geographic Report - Customer distribution by location
  • Revenue Reports - Overall financial performance

Quick Reference Card

Task Action
Annual tax filing data Set year, export all states
Top revenue states Sort by revenue descending
Nexus monitoring Review sales totals vs thresholds
Year-over-year comparison Run for consecutive years, compare

Change Log

2026-03-01

  • Initial documentation created

End of Documentation